Birthday Party Planner
A simple 2-hour plan for a home or backyard party, ages 4–12
Name(s): Date:
- Fill in the guest list and ask families about food allergies when you invite.
- Pick one calm arrival activity, two active games, one calm game after food, and one backup.
- Tape the schedule where helpers can see it.
Two weeks before
- Choose the date, time (about 2 hours) and place
- Send invitations and ask about food allergies and dietary needs
- Let the birthday child pick 1–2 favorite games
- Decide on decorations (paper decorations avoid balloon choking risks for young guests)
- Plan party favors without small parts if any guest or sibling is under 3
Guest list
| Guest | Allergies / needs | Parent contact | RSVP |
|---|---|---|---|
Party schedule
| Time | Activity | Supplies | Helper |
|---|---|---|---|
| 0:00 Arrival activity | |||
| 0:20 Active game | |||
| 0:45 Food and cake | |||
| 1:15 Calm game | |||
| 1:40 Birthday child's pick | |||
| 1:55 Thank-yous and goodbyes |
Day before and day of
- Clear the play space of breakables, small toys and slippery rugs
- Hide treasure hunt clues away from stairs, streets, pools and cleaning supplies
- Set up a quiet corner with a calm craft
- Keep perishable food in the fridge until serving; put it away within 2 hours
- Pick up any popped balloon pieces right away
- Ask parents before sharing photos of their children
Notes
Free for home use. From kidinfo.com: birthday party activities for kids.